In an attempt to manage information, a business frequently ends up with data stored in a variety of locations including Word documents, Excel spreadsheets and paper files.  Just finding data, not to mention analyzing it, becomes a challenge.

A custom database can store your data in one place that can be securely accessed by all who need it.  Your software works for you rather than you working around it.

At Softspan, we use a proven process to insure a database meets your needs.

• First, we are skilled listeners and idea generators. We'll help you explore & thoroughly define your information and reporting needs.
• Next we'll optimize the design of the tables, queries and macros. (The technical stuff.)
• Then we'll design user-friendly, intuitive data entry forms.
• Next we'll design the reports that give you exactly what you need to see.
• Lastly, we'll establish security for access to information.
• We can also convert, link, import and export data.
• Later, we'll make modifications as needed - its always customizable.
• At all times we'll provide training and documentation as needed.

Examples of databases we've designed

Nonprofit housing organization - Maintain client, property, volunteer & donor data. Track client contact, enter evaluations, generate outcome data. Solicit donors & track history. Provide reports for granting agencies, directors & public.

Energy provider - Maintain employee, provider and production data. Export data to website for import by billing agency. Generate reports.

Custom machining firm - Maintain price & customer data. Enter customer PO's with specifications, enter production. Generate shipping documents, customer and history reports.

Forest Products firm - Maintain data for mills & contractors, enter work performed. Generate reports of payments due & operational performance.

Commercial cleaning company - Maintain customer, employee, inventory & equipment data. Enter contracts & schedule services. Enter work orders & record completion. Enter PO's & inventory receipt & usage. Generate reports to schedule maintenance.

Manufacturing firm - Track production for assembly items. Link to inventory & accounting data for productivity & profit reports. Pull data from accounting software to generate commission reports.

R & D facility - Maintain data for materials, employees & manufacturers. Enter PO's & receipt of material. Issue material to lines & enter returns. Maintain data for equipment & facilities. Enter maintenance requests or autogenerate based on calendar. Enter employee time per work order. Track analysis in laboratory entering needed specs & generating statistical reports. Track material recycling.

Museum - Maintain membership data, enter payments, generate renewal and thank you letters, report on statistics.